Title:  Senior Associate/ Assistant Manager, People Team (Workforce Planning & Budget and Rewards)

Senior Associate/ Assistant Manager, People Team (Workforce Planning & Budget and Rewards)

Based in the People Team as one of the team members in the People Rewards section, this role is suitable for an individual with experience in manpower planning & budgeting and rewards.

Key Responsibilities

Annual Manpower Planning

• Assist in the annual manpower planning and budgeting exercise through partnership with various HR sections especially Payroll and HR Strategic Business Partnership (SBP), as well as Finance division. 
• Responsible for the full spectrum of the exercise which includes:
• Set up budget assumptions and parameters in the budget and forecasting system.
• Consolidate the manpower requirements and translate them into staff cost budgets in collaboration with HR SBP, Manpower Planning Team and Finance for budget presentation;
• Consolidate temporary manpower budget and general Opex budget.  
• Verify the completeness and accuracy of budgetary information and data.
• Conduct analysis of year-on-year changes in manpower cost.

Regular reports

• Reconcile the budget with actual staff costs on a monthly basis and assist in preparing of staff cost variance reports and write-ups
• Conduct half-yearly intra-company reclassification of staff costs
• Assist with the compilation of routine and ad hoc reports as needed

Year End Closing

• Assist with year-end closing and reporting activities including coordination with Finance & other stakeholders to review, analyse and report on variances, updates and forecasts

Others

• Liaise with Finance to align cost classifications and budget processes. Verify and ensure proper charge codes are identified
• Maintain working knowledge of how new regulations, policies and economic trends may impact staff cost budget and maintain accurate budget tracking/records at all times
• Identify opportunities to improve efficiency and effectiveness of the budgeting process and budget controls
• Conduct quarterly bonus provisioning and reconciliation after bonus payouts.

Compensation & Performance Management

• Contribute to the review and implementation of compensation and performance management policies and programs, including periodic performance management exercises and salary increment exercises
• Involve in the design, implementation and management of incentive plans including computation of incentive pools and simulation of payout matrices, budget utilisation and provisions tracking
• Assist in the implementation of systems relating to Performance Management and Incentive Plans
• Participate in compensation surveys: job matching, data submission and analysis of benchmarking data to support compensation strategy. Also assist in periodic MOM surveys and adhoc surveys initiated by other companies
• Provide support in other compensation/ incentive plans related budget exercises and reviews as necessary

Requirements

• A Degree in Accounting/ Finance/ Business Administration/ HRM related Discipline.
• At least 3 years of relevant experience in manpower planning and budgeting, and in compensation & incentive plans management
• Experience in reviewing and implementing transformational changes in the area of compensation and manpower cost budgeting is an advantage.
• Proficient with MS Office Applications (Excel, PowerPoint, Word)
• Possess excellent planning, analytical and communication skills, with strong attention to details
• Able to lead and work in a fast-paced and changing environment and is able to handle multiple priorities and deadlines simultaneously.